Parts Administrator

The Parts Administrator performs the daily work of fulfilling the parts requirement of sales orders and repair work orders by quickly and accurately retrieving them from the parts inventory or manufactured parts area, comparing them to the BOM’s, adding them to the job cart and completing the job required paperwork. They are responsible for procuring and arranging transportation of parts for both restocking requirements and job specific orders from multiple international vendors. This role supports the Business Development Department with parts information and pricing to assist their quoting/estimating and sales administration activities for customer service.

 

Responsibilities

  • Provide excellent customer service for internal and external stakeholders to develop, maintain and enhance professional relationships.
  • Participates in the daily scheduled Production & Inventory staff meeting to review current jobs and their status, new jobs, priorities for the day or shift.
  • Receives daily job assignments from Supervisor, Inventory & Manufactured Parts for the day/week, including any new priorities and required completion time for them to meet delivery requirements.
  • Proactively fulfills work order parts requirements, referencing BOM’s to ensure correct parts and part numbers, and completes required paperwork for attachment to the work order.
  • Posts parts as they are deployed to jobs/orders.
  • Prioritizes urgent jobs parts fulfillment to meet delivery requirements.
  • Advises Supervisor, Inventory & Manufactured Parts of any impending shortfalls in parts inventory as discovered during the working day.
  • Assist the Supervisor, Inventory & Manufactured Parts with proactively monitoring of parts usage patterns/trends to identify and update min/max counts for each part and to more accurately forecast expected capital investment during the fiscal year.
  • Regularly monitors the parts inventory for min quantities and advises Supervisor, Inventory & Manufactured Parts for corrective action. Assists in procuring shortfall parts as requested by Supervisor, Inventory & Manufactured Parts.
  • Builds a strong working knowledge and understanding of Vulcan customers, Vulcan services, Vulcan parts & inventory, Vulcan Suppliers, Vulcan production equipment, production scheduling, reading/interpreting drawings & specifications, products machined & materials.
  • Obtain current pricing and availability of parts and accurately assemble customer quotations.
  • Assists in carrying out an annual inventory count of raw materials for production, as well as parts on-hand inventory.

 

Attributes:

  • Concerned with accuracy and thoroughness, this individual is inclined to be “hands-on” with attention to, and organization of, detail.
  • Has a disciplined approach to organizing tasks, carefully following defined standards, policies, and practices.
  • Ability to organize their own activities and priorities, this person is naturally motivated to reach goals and meet schedules.
  • Willingness to gain knowledge of Vulcan customers, Vulcan services, Vulcan suppliers, Vulcan products, materials & parts inventory.
  • General understanding of procurement cycle and parts technical information with an interest in further developing knowledge and skillfulness with the given tasks and responsibilities.

 

Qualifications

The below would all be considered qualifying assets to this position.

  • Education: Red seal designation as a Parts Technician or partial progression to this end.
  • Work Experience: 5+ years prior work experience in warehousing, procurement and customer service.
  • Skills: Excellent organizational skills with attention to detail. Written and verbal communication skills. Excellent computer skills. Comfortable with MS office applications. Problem solving skills. Ability to work under tight deadlines.
  • Knowledge: Technical knowledge and experience with gas compression and pump components.
  • Certifications/Licenses: A valid class 5 drivers license with a clean driving record.

Would consider a combination of education, experience, skills, and knowledge for the right candidate.

 

Job Type: Full-time, Permanent

Schedule:

  • 8-hour shift (5 days on, 2 off)
  • Monday to Friday
  • Ability to work overtime & participate in an on-call schedule

Benefits:

  • Dental Care
  • Extended Health Care
  • RRSP contributions
  • Overtime Pay

The above statements are intended to provide a general description of the nature and work expectations for the position. It is not a detailed or exhaustive list of duties, responsibilities, knowledge, skills, and abilities required.

Expected Start Date: Position available immediately